The Clearance & Procurement Executive is responsible for managing end-to-end procurement and customs clearance operations to ensure timely and cost-efficient availability of stock. This role includes handling purchase orders, coordinating Importations, managing customs clearance documentation, liaising with suppliers, freight forwarders, and authorities and ensuring compliance with UAE/GCC customs regulations.

KEY RESPONSIBILITIES

Customs Clearance

• Manage daily import and export clearance activities for air, sea and land shipments.
• Prepare, review, and ensure accuracy of customs documentation (BL, invoice, packing list, COO, HS codes, etc.).
• Liaise with Dubai Customs, across border port authorities, and freight forwarders for timely clearance.
• Ensure compliance with UAE/GCC Municipality & customs regulations.
• Monitor clearance delays, detentions, duties, VAT assessments, and resolve issues promptly.
• Maintain accurate clearance reports, shipping records, and Departmental KPIs.
• Support customs audits, Municipality inspections, FTA authorities and provide the required documentation.
• Supervise Clearance Team member and provide support during shipments.

Procurement & Logistics

• Issue and manage purchase orders via AX system.
• Coordinate with suppliers for draft shipping documentations and smooth clearance.
• Verify shipping documents and ensure products meet shelf-life requirements.
• Monitor order movement, ETD/ETA, and ensure timely delivery.
• Maintain updated shipment schedules and tracking files.
• Coordinate with freight forwarders for best freight rates and shipment optimization.
• Work closely with warehouse, logistics, brand managers, and accounts to ensure smooth receiving, costing, and documentation.
• Raise NCRs for shortages/damages & coordinate claims with suppliers/forwarders/insurers.
• Manage item registration with Dubai Municipality and prepare FIRS, MOFA & ASN.
• Maintain approved supplier files in line with HACCP & ISO22000 compliance.